Privacy Policy
Last updated: June 2, 2026
This Privacy Policy explains how EVIX ("we", "us", or "our") collects, uses, stores, and protects your personal information when you use our web platform and mobile application. By accessing or using our services, you agree to the practices described in this policy.
1. Information We Collect
We may collect the following types of information when you use our services:
Account & authentication data: Name, email address, phone number, username, password (stored in encrypted form), and login session information.
Profile & employment data: Employee details, job title, department, branch, organization, and other profile information linked to your account.
Operational & request data: approvals, attachments, and related workflow activity within the system.
Location data: Approximate or precise location when you grant location permission through the mobile app, used for attendance, field operations, or service-related features.
Device & usage data: Device identifiers, browser type, IP address, app version, crash logs, and usage patterns to maintain security and improve performance.
2. How We Use Your Information
We use collected information for the following purposes:
To authenticate users and provide secure access to the platform and mobile app.
To process business operations such as HR,finance, and other ERP modules enabled for your organization.
To send notifications about requests, approvals, tasks, and important account or system updates.
To monitor system performance, prevent fraud, and protect the security of our users and data.
To comply with legal obligations and enforce our terms and internal policies.
3. Information Sharing
Within your organization: Your data may be visible to authorized users within your company according to role-based permissions configured by your administrator.
Third parties: We do not sell your personal data. We may share information with trusted service providers (such as hosting, email, or payment processors) only as needed to operate the service, and when required by law.
4. Data Security
We implement appropriate technical and organizational measures to protect your information against unauthorized access, alteration, disclosure, or destruction. However, no method of transmission over the internet or electronic storage is completely secure.
5. Mobile App Permissions
The mobile application may request the following permissions. You can manage or revoke these permissions from your device settings at any time:
Location: Used for attendance check-in, field tracking, or location-based features when enabled by your organization.
Notifications: Used to deliver alerts about requests, approvals, reminders, and other important updates.
6. Your Rights
Depending on applicable law and your organization's policies, you may have the right to access, correct, or request deletion of your personal data. For account-related requests, please contact your organization's administrator or our support team.